At times, outbound and inbound shipping can be a juggling act, especially for employers in high-volume areas, such as consumable manufacturers and distribution facilities (e.g., Amazon Distribution).
Those who manage shipping departments aren’t the highest paid. The median salary for a shipping and receiving manager is $49,000 according to Payscale, while Glassdoor reports the average salary at only $36,844. There’s a substantial gap between these two salary resources.
Effective cover letter writing can take a fair amount of time and consideration. For example, what’s the best approach to writing the first and second paragraphs? Should you stick with paragraphs, or are bullet points okay to use? Is letter design acceptable, or should you stick with traditional font styles and headings? What about cover letter format?
Before writing a cover letter, the best place to start is by not writing at all.
Read and critique the job description.
Highlight and make notations of your relevant skills and qualifications.
Make a notation of relevant extracurricular activities you possess that you couldn’t find room for while resume writing.
Ensure your career objective meets the needs to the employer and that you’re an ideal candidate. Remember, it’s not about you, it’s about them.
I realize this sounds basic, however, you’ll be amazed at how often there’s a blatant mismatch between what the employer wants and what the job candidate wants.
Address the letter to the hiring manager, while avoiding cliché salutations.
Who do you address the letter to when you don’t have a contact name?
Look no further than LinkedIn. As of January 2019, LinkedIn has 500 million members. With stats like that, you should be able to search for HR Managers and Recruiter with ease.
Job Responsibilities For Those in Shipping & Receiving
- Inventory Controls
- Purchase Order Management
- Bill of Lading (BOL)/Bill of Material (BOM) Reviews
- Order Submission/Validation
- Packaging & Label Inspections
- Supply Chain Management
- Just-in-Time (JIT) Delivery
- Purchasing Planning Processes
- ERP Material Management
- Stored Inventory Audits
[Related Resource: there’s an additional list of keywords in this post [about 50% down] for procurement, purchasing, and inventory management]
How to Write a Cover Letter When Job Responsibilities Differ For S&R Managers
Regardless of the industry, managers have many similar job responsibilities.
For example, Shipping & Receiving Managers oversee the department’s staff. Depending upon the size of the employer, this involvement could include hiring, training, performance reviewing, and mentoring.
Managers also get into financials. There are contract negotiations and management, cost controls, and salary negotiations.
An S&R Manager could also be a big part to researching and selecting delivery and shipping services. They could also work with third-party fulfillment centers — either here in the States or abroad.
What does this mean when writing a cover letter?
This means that you should write about those tasks that go along with shipping and receiving roles, however, don’t forget to input staff, operations, and financial management responsibilities as well.
What You Should Know Before Using the Below Example
Avoid using the below cover letter “as is.”
The below example gives you the proper format and content recommendations to help you get noticed.
You may be wondering if the below letter is applicant tracking friendly. Unlike resumes, which are more prone to using columns, text boxes, and other formatting, a cover letter is oftentimes more straightforward.
Example Cover Letter For Shipping & Receiving Manager
12 Century Pike, Concord, GA 30206 | (770) 214-1221 [email protected]
City, State Zip
Re: Shipping & Receiving Manager [Job Posting @ LinkedIn]
Having been a Shipping & Receiving Coordinator with Horner Industrial Group in Springfield, Ohio, for more than 5 years, please accept my submission for your job opening.
Before my most recent role, I worked for various companies throughout Dayton, Springfield, and Cincinnati, including IdX, Northrop Grumman, and Sweet Manufacturing. My management role was built off of my time as an Material/Order Handler and Shipping Supervisor roles right after college.
Below, I’ve included a quick snapshot of my management reponsibilities at Horner. Despite my position being eliminated, the company invited me to work on many ad-hoc projects in addition to my regular job responsibilities. For example:
Fleet Maintenance/Management RFI/RFP Administration Supply Requirements & Purchasing Order Fulfillment & Processing Insurance Policy Coverage & Deductibles Department Management JIT Manufacturing & Packaging High-Volume Material Handling
In addition to my education and work experience, I maintain an active membership to APICS and take many of the organization’s on-going training for logistics and operations managers.
I’d like to discuss the scope of this position further; therefore, you may contact me at (770) 214-1221.
I look forward to hearing from you.